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Secretary II

ARServices is seeking a Secretary II to join its team. The Secretary II must demonstrate ability to multi-task and ability to work within a team environment. The ideal candidate is someone extremely motivated, articulate, and proficient with the Microsoft Office suite and has a passion for outstanding client service. This position is located, Washington, DC.

Primary Responsibilities:

The secretarial support staff shall:

  • Type a variety of documents such as letters, memoranda, reports and forms.
  • Proofread correspondence, reports, memoranda, and forms to ensure the final document contain the correct punctuation, spelling and grammar.
  • Prepare travel authorizations, vouchers, and make travel reservations (using a Board provided travel management web-based system) and trip reports necessary for official travel of the Board staff.
  • Enter information in the Board's time & attendance web-based system.
  • Coordinate the FedEx deliveries, keep a log of pickups, and arrange for courier service.
  • Serve as the organizational coordinator for conference room reservations, which requires the electronic scheduling of rooms for conferences or meetings.
  • Perform other general office duties as assigned such as photocopying, addressing envelopes, mass mailings, collating documents, filing etc.
  • Create the transmittal letter being sent to the Agency's Office of Classification, maintain the tracking database for these documents, and process the documents upon their return from the Agency.
  • Prepare and distribute morning reports and other ad hoc reports, as requested.
  • Prepare and maintain group calendar of activities (e.g., leave, travel, training, etc.).
  • Track and monitor a variety of requests and documents processed within the office assigned.
  • Prepare and process training requests.

Position Qualifications:                

  • Current Secret clearance or Public Trust credentials preferred.
  • Minimum 3 years performing various phases of administrative practices.
  • Bachelors' degree preferred, high school diploma required.
  • Typing at least 40 words per minute.
  • Operating knowledge of MS Office products to include MS Outlook, Word, Power Point and Excel.
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